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Forms
(All forms are in PDF format, you will need to use the
Adobe Acrobat Reader in order to view them. If you do not have it you
can obtain the free Acrobat Reader from Adobe. Click on form titles to
download or view. If you are having trouble viewing the forms try
clicking on the Reload or Refresh button on your browser.)
Accounts Payable forms
Direct Deposit Form (pdf)
Used to request funds be direct deposited to vendors bank account.
Tax exempt form
As
an institution of higher education, the University is exempt from
paying Texas state sales tax. The tax exempt form may be used for
everything from University purchases of goods to business meals,
however, please remember it is a criminal offense to give an exemption
certificate to a seller for taxable items that will be used in a manner
other than that expressed in the certificate.
W-9: Request for taxpayer Identification Number and Certification
Used to request taxpayer identification number.
New Account Application Form (pdf)
Used to request New Account Application Form
Access Application for FAMIS (pdf)
Used to request FAMIS access and acknowledge FAMIS security responsibility.
Department Code Reference (pdf)
Used as reference to fill out Access Application for FAMIS & Purchasing Routing & Approval form.
Food purchases/business meal form(pdf)
Used for justification of food purchases/business meal.
Travel forms
Travel advance credit card agreement (pdf)
Used
to request a loadable credit card when traveler does not have personal
credit card or university issued individual credit card. Agreement and required documents must be turned in at least 5 business days before travel.
University Employee Travel Request (pdf)
An
employee must complete and obtain approval prior to the date of the
employee's departure. Failure to do so may lead to non-reimbursement of
expenses.
Request for Foreign Travel (pdf)
Request
for approval for State Employees Traveling to Foreign Countries must be
submitted to the President's Office for approval regardless of funds
utilized for reimbursement. The foreign travel form must be submitted to
the President's Office at least 6 weeks before the date of the
employee's departure along with the University Employee Travel Request
and Risk Assessment. This includes travel to Mexico and Canada.
Risk Assessment
Must
be submitted to Physical Plant along with the University Employee
Travel Request and Request for Foreign Travel with the traveler and
supervisor signatures. After the Risk Assessment is done, the forms are
returned to the traveler to obtain the rest of the signatures on the
Request for Foreign Travel.
Coordination of Travel Infeasibility (pdf)
Forms must be used if coordination of travel has been recommended, but due to official business reasons cannot be accompanied.
Contract Travel Vendor Exception (pdf)
State
Agencies are required to participate in the State Travel Management
Program who has awarded contracts for travel agencies, charge card
provider, rental car companies, airlines and hotels. The contract must
be used and use of non-contract vendors may be allowed under certain
conditions. Refer to the Contract Travel Vendor Exemptions Form.
State of Texas Travel Voucher (9/12) (pdf)
Must be completed immediately after travel is completed. Need only be signed by the claimant and the employee's supervisor.
Travel to Washington, D.C.
In
addition to the University Employee Travel Request, the individual must
submit the Travel to Washington, D.C. form electronically to the Office
of State Federal Relations (OSFR). For fiscal year 2008 and on, only
state travelers who intend to confer on legislative or appropriations
issues with U.S. Congress/The Federal Government, staff, or officials,
should submit travel information to the Texas Office of State-Federal
Relations (OSFR). The department secretary or the traveler can fax the
confirmation received from the OSFR office to the following required
office listed below.
Dr. Lee Peddicord
Office of the Vice Chancellor for
Academic & Student Affairs
301 Tarrow, 7th Floor
J. B. Connally Bldg
College Station, TX 77840-7896
Fax: (979) 458-6044
Other Accounts Payable forms:
Independent Contractor Agreement (pdf)
Service Contract Agreement (pdf)
Attach forms if applicable:
