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New
Account Application Form (pdf)
Used
to request New Account Application Form
University
Employee Travel Request (01/09) (pdf)
An
employee must complete and obtain approval prior to the date of
the employee's departure. Failure to do so may lead to non-reimbursement
of expenses.
Request
for Foreign Travel (pdf)
Request
for Board of Regents approval for State Employees Traveling to Foreign
Countries must be submitted to the President's Office for approval
regardless of funds utilized for reimbursement. If State Funds are
to be utilized for foreign travel, form must be submitted to the
President's Office at least 30 days before the date of the employee's
departure.
Coordination
of Travel Infeasibility (pdf)
Forms
must be used if coordination of travel has been recommended, but
due to official business reasons cannot be accompanied.
Contract
Travel Vendor Exception (pdf)
State
Agencies are required to participate in the State Travel Management
Program who has awarded contracts for travel agencies, charge card
provider, rental car companies, airlines and hotels. The contract
must be used and use of non-contract vendors may be allowed under
certain conditions. Refer to the Contract Travel Vendor Exemptions
Form.
State
of Texas Travel Voucher (01/09) (pdf)
Must
be completed immediately after travel is completed. Need only be
signed by the claimant and the employee's supervisor. (Sample
Travel Voucher)
Travel
to Washington, D.C.
In addition to the University Employee Travel Request, the individual must submit the Travel to Washington, D.C. form electronically to the Office of State Federal Relations (OSFR). For fiscal year 2008 and on, only state travelers who intend to confer on legislative or appropriations issues with U.S. Congress/The Federal Government, staff, or officials, should submit travel information to the Texas Office of State-Federal Relations (OSFR). The department secretary or the traveler can fax the confirmation received from the OSFR office to the following required office listed below.
Dr. Lee Peddicord
Office of the Vice Chancellor for
Academic & Student Affairs
301 Tarrow, 7th Floor
J. B. Connally Bldg
College Station, TX 77840-7896
Fax: (979) 458-6044
Consultants
Service
An independent contractor is an individual engaged by the university
to perform a specific function or task and who is free to perform
this function or task completely at the individual's own discretion
with regard to means and methods. No taxes are required to be withheld
or paid on compensation disbursed. The existence of an agreement
or contract helps support the independent contractor position. This
document should be fairly specific in what is to be provided and
amount or lack of control the university/agency has over the individual.
An employee is an individual who performs a service for the University
and is working under the direction and control of the university
or its employees. Direction and control can be implied to exist
when the employer has the right to control both the results as well
as the means and methods of the worker.
The Employee/Independent Contractor Classification Checklist is
to be used to provide evidence that an individual is properly classified
as an independent contractor or employee. The Texas A&M University
System Office of Budget & Accounting web site has provided additional
guidance in this area.
The
address to this site is:
http://sago.tamu.edu/soba/TAxMAnual/EmpInd.html
If the checklist indicates that the individual is an independent
contractor, a completed Consultant Service Contract is to be used
as the source document for the payment to the individual. The Consultant
Services Contract must have original signatures from the consultant,
Academic Dean, appropriate Vice President, and President. The fully
executed contract and checklist is submitted to the Business Office
for processing. The requisition number should also be indicated
on the documents submitted.
If
the checklist indicates that the individual is an employee,a completed
Departmental Requisition/ Payroll Department is to be used as the
source document for the payment to the employee. The dates of service,
duties performed, and amount of compensation to be paid must be
indicated on the form. Payroll taxes and benefits will be charged
to the appropriate account in addition to the amount of compensation.
Original signatures from the employees immediate supervisor and
approval from the appropriate Vice President. must be obtained prior
to submittal to the payroll department.
The
Employee/Independent Contractor Classification Checklist must also
be attached to the requisition.
Independent Contractor Agreement (Revised 09/29/06)
Service Contract Agreement (Revised 10/06/06)
Attach
forms if applicable:
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