Texas A&M International University

A working fund is primarily utilized to create a change fund for a department receipting monies.

Types of working funds:

A. Permanent Working Funds

A written request noting the purpose and monies necessary must be submitted to the
Comptroller Office. Allow five business days for approval.

B. Petty Cash

A written request noting the purpose and monies necessary must be submitted to the Cashier Office. Allow five business days for approval.

The written request must note the special event, dates, account manager, cash boxes/bags needed, denominations of funds, and facilities utilized for safekeeping of the funds.

If the amount requested is less than $300.00, the money may be received at the Cashier's Area.  If the amount requested is more than $300.00, a Requisition ("R") will need to be completed payable to Petty Cash.

Statement of Responsibility

A statement of responsibility will be required by the account responsible person before the issuance of the working funds.

Audits of Permanent Working Fund

Twice a year, the Bursar will perform an audit of permanent working funds to ensure adequate facilities and procedures are in place for the custody of funds and all funds are accounted for.

 

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