ASSESSMENT REPORT
FOR
Budget, Payroll, Grants and Contracts
Administrative or Educational Support Unit
September 1, 2002 to August 31, 2003
Assessment Period Covered
July 15, 2003
Date Submitted
Expanded Statement of Institutional Purpose Linkage:
Institutional Mission/Goal(s) Reference:
Texas A&M International University, a Member of the Texas A&M
University System, is committed to the preparation of students for leadership
roles in their chosen profession and in an increasingly complex, culturally
diverse state, national, and global society… Through instruction, faculty
and student research, and public service, Texas A&M International
University is a strategic point of delivery for well-defined programs
and services that improve the quality of life for citizens of the border
region, the State of Texas, and national and international communities.
Administrative or Educational Support Unit Mission Statement:
The Office of Budget, Payroll, Grants and Contracts is committed
to accurately preparing the University’s annual budgets, preparing and
distributing payroll, and monitoring the financial reports of grants
and contracts to insure our employees accurate and timely information.
Intended Administrative Objectives:
1. Provide the university community with information and assistance
regarding the budget.
2. Provide accurate and timely payroll information.
3. Timely monitoring, reporting and communicating with grant
coordinators to ensure grant expenditures are in compliance and utilized
to the fullest.
ASSESSMENT REPORT
FOR
Budget, Payroll, Grants and Contracts
Administrative or Educational Support Unit
September 1, 2002 to August 31, 2003
Assessment Period Covered
July 15, 2003
Date Submitted
Intended Administrative or Educational Support Objective:
1. Provide the university community with information and assistance
regarding the budget.
First Means of Assessment for Objective Identified Above:
1a. Means of Unit Assessment & Criteria for Success:
On the 2003 Finance and Administration Division Service Quality
Survey, users will indicate on the question “the assistance provided
concerning the annual budget process and budget information” an 80%
level of satisfaction.
1a. Summary of Assessment Data Collected
Based on the results of the survey, respondents indicated a 73%
level of “good to excellent” satisfaction rate.
1a. Use of Results to Improve Unit Services:
Criteria were not met. Will continue to look at methods to improve
the services and procedures of our budget process.
ASSESSMENT REPORT
FOR
Budget, Payroll, Grants and Contracts
Administrative or Educational Support Unit
September 1, 2002 to August 31, 2003
Assessment Period Covered
July 15, 2003
Date Submitted
Intended Administrative or Educational Support Objective:
2.Provide accurate and timely payroll information.
First Means of Assessment for Objective Identified Above:
2a. Means of Unit Assessment & Criteria for Success:
On the 2003 Finance and Administration Division Service Quality
Survey, 80% of the employees will indicate they are satisfied
with the “clarity and comprehensibility of the information” on their
payroll stubs.
2a. Summary of Assessment Data Collected
Based on the results of the survey, 90% of the respondents rated
the information provided as “good to excellent”.
2a. Use of Results to Improve Unit Services:
The criteria were met. Implementation of on-line payroll stub
information is currently being done and will be assessed at a later
time.
ASSESSMENT REPORT
FOR
Budget, Payroll, Grants and Contracts
Administrative or Educational Support Unit
September 1, 2002 to August 31, 2003
Assessment Period Covered
July 15, 2003
Date Submitted
Intended Administrative or Educational Support Objective:
3. Timely monitoring, reporting, and communicating with grant
coordinators to ensure grant expenditures are in compliance and utilized
to the fullest.
First Means of Assessment for Objective Identified Above:
3a. Means of Unit Assessment & Criteria for Success:
Implementation of accounting software (SPR) for monitoring, reporting,
and communicating fiscal activity of grants.
3a. Summary of Assessment Data Collected
The software was implemented; however, we are currently learning
the process and establishing reports.
3a. Use of Results to Improve Unit Services:
Continued training and usage of software will allow for full use
of software. This measure will be reviewed more in detail during
next year’s assessment.
SUPPORT DOCUMENTATION
Enter any document referenced above in this summary table. There are
two examples listed below. If no documents are cited, please remove
the two examples from the table.
SOURCE |
LOCATION/Special Instructions |
2003 Finance and Administration
Division Service Quality Survey |
SACS Resource Room
Killam Library Building Room 334-C |