February 2007


 

Results of the "Survey of Organizational Excellence"
 

In November 2006, TAMIU participated in the Survey of Organizational Excellence, an instrument used by the State of Texas to measure attitudes and strengths of organizations in an effort to improve and create better organizations. The survey was distributed to all full-time employees of TAMIU, and 58% responded. Based on the results of the survey, the areas of strength are Benefits, Strategic Orientation, Quality, External Communication, and Employment Development, while the areas of concern are Fair Pay, Internal Communication, Team Effectiveness, Fairness, and Change Orientation. Detailed information about the results can be reviewed in the HR Office.

As a step to enhance our strengths and address our areas of concern, the University enthusiastically anticipates its annual TAMIU Enrichment Day on May 25, 2007. The day will be dedicated to offering employees learning sessions for personal and professional enrichment under a relaxed and casual atmosphere.

Texas A&M International University is committed to annually participating in the Survey of Organizational Excellence and continuing to evaluate progress, all while continuing to develop initiatives that promote openness, accountability, unity, enrichment, and growth among its employees.

Thank you for your contribution to the success of our University!

 


Annual Performance Evaluations Due 3/1/07
 

Once again, it is time to do Annual Performance Evaluations. Annual Performance Evaluations are given to classified and administrative staff who have completed their 6 months probationary period at least 60 days prior to February 1st. The purpose of performance evaluations is to meet with the employee to review their performance, identify areas needing improvement, set specific goals and objectives, reinforce the employee's role in the department, and review the employee’s PDQ (Position Description Questionnaire).

During the first week of February, supervisors were emailed a list of the employees in their area who need to be evaluated. For each employee, supervisors must complete a performance evaluation form and “Professional Development Planning Worksheet,” then conduct a meeting with the employee to discuss the evaluation and to review the PDQ. If the PDQ is still current, the employee and supervisor sign/date the PDQ and return it to HR attached to the performance evaluation. If the PDQ needs updating, a new PDQ is completed/signed/dated and returned to HR attached to the performance evaluation. The signed forms (performance evaluation, worksheet, and PDQ) are due at the HR Office by Thursday, March 1, 2007.

Performance evaluation forms are accessible at the HR website under FORMS. For classified staff, the "Classified Staff Evaluation Form" is used, and for administrative staff, the "Professional/Administrative Staff Evaluation Form" is used. Each evaluation form includes a "Professional Development Planning Worksheet" which supervisors need to complete for each employee evaluated. This worksheet assists the HR Office in planning for employee training opportunities.

If you have any questions regarding the Annual Performance Evaluation process, please contact Xochitl Kladis at ext. 2364.

 

TimeTraq is Coming!
 

HR is excited to announce that implementation of TimeTraq is underway!  TimeTraq is our new web-based timesheet system that interfaces with LeaveTraq and the payroll system.  TimeTraq will be easy to use and accessible from Single Sign On.  Bi-weekly employees and their supervisors will be able to complete, submit, and approve timesheets electronically.  TimeTraq timesheets will then feed seamlessly into the payroll system.

HR, Career Services, and Budget/Payroll/G&C were the first departments to pilot TimeTraq, starting with the pay period of 1/11/07 – 1/24/07.  All other departments will be phased in with each new pay period.  The plan is to have all departments using TimeTraq by the end of March. Before using TimeTraq, training will be required and provided for all employees and supervisors. 

If you have any questions about TimeTraq implementation, please contact Jessica Palacios, Associate Director of HR, at ext. 2362.

 

Construction Update
 

Despite the recent welcomed rainfall, construction continues on the Kinesiology building. The contractor is currently installing the roof and beginning to frame the various spaces within the building. The large mound of dirt and trench that have been opened in that area will be used to connect the chill water line to the campus main chill water loop system.

The Physical Plant Department has also been working hard on several remodeling projects. The remodeling of the Archive and Special Collections area on the 2nd floor of the Killam Library is complete, and the area will soon open.  Additionally, on the 3rd floor of the library, the book stack area has been expanded and is now open.

During this Spring Semester, the carpet in the classrooms of Pellegrino and Bullock Halls will be replaced.  Currently, the requirements to complete the Student Success Center , the loop road, and the theater are being developed by the Texas A&M University System Office of Planning and Construction.

More updates to come!

 

OIT Offering Technology Training
 

OIT is offering several technology training sessions. If you would like to attend a session, please visit the training section of the OIT website to see the schedule of trainings, check seat availability, and register for training.

Here are a few of the upcoming sessions. There are many more listed on the OIT website.

Adobe Acrobat Professional (Beginners)
Friday, February 16th    Cowart 113 @ 9:00 AM

Adobe Acrobat Professional (Intermediate)
Friday, February 16th    Cowart 113 @ 1:00 PM

 

TDA/DCP Contribution Limits Increased Effective 1/1/07
 

Effective 1/1/07, your maximum contribution limits under the Tax-Deferred Account Program (TDA) and the Texa$aver Deferred Compensation Plan (DCP) increased from $15,000 to $15,500 for each plan.

The catch-up contribution limit for each plan for those who are 50 and older remains $5,000.

A chart listing the calendar year contribution limits through 2007 is available online. Your maximum TDA and/or DCP contribution limits for 2006 and 2007 are included on your 2006–2007 Total Compensation Statement, which is available on HR Connect .

If you wish to enroll in or change your monthly TDA contribution for the 2007 calendar year, complete the TDA Salary Reduction Agreement/Change of Vendor Form and submit it to the HR Office. Also, please contact the HR Office for deadline dates for submitting changes to payroll deductions. If any questions, you may contact Jessica Palacios, ext. 2362, or Gracy Buentello, ext. 2363.

 

Welcome, New Employees!!
  Jeana C. Cates, Staff Assistant
COAS (Planetarium)
LBVSC 301 ext. 2463
       
  Rene G. Prado, Associate Registrar
University Registrar
KL 168E ext. 2223
       
  Dr. Lynne M. Stamoulis, Associate VP for Institutional Effectiveness & Planning
Institutional Effectiveness & Planning
KL 334D ext. 2336
       
  Katherine Johnson, Admissions Assistant
Admissions
KL 155 ext. 2204
       
  Juan M. Garcia Jr., Police Officer
University Police Department
KL 005 ext. 2100
       
  Dr. Emma A. Garza, Assistant Professor
Dept. of Professional Programs
KL 426D ext. 3140
       
  Alberto Salinas, Program Manager
Special Programs (HEP)
SC 234 ext. 2703
       
  Dr. Alan Seitel, Visiting Associate Professor
Dept. of Professional Programs
KL 421B ext. 2688
       
  Katherine D. Cogburn, Buyer
Purchasing and Support Services
KL 335 ext. 2355
       
  Cindy Elizalde, Staff Accountant
Business Office (Comptroller's Office)
KL 162 ext. 2378

Transfers/Promotions/Reclassifications
Rita R. Hernandez SC 126D ext. 2731
FROM: Outreach & Retention Specialist, Recruitment & School Relations    
TO: Associate Director, Recruitment & School Relations    
     
Linda L. Gribble PH 304 ext. 2490
FROM: Staff Assistant, DIBTS    
TO: Staff Assistant, DIBFS    
     
Cynthia S. Garcia KL 005 ext. 2104
FROM: Police Records & Communications Coordinator, University Police Department    
TO: Office Coordinator, University Police Department    
     
Gabriela T. Gamez WHTC 203 ext. 2481
FROM: Staff Assistant, DIBFS    
TO: Staff Assistant, COBA    

Separations
  Michelle E. Lockhart, Associate Director
Recruitment & School Relations
   
  Annette M. Arce, Staff Assistant
COBA
   
  Karla P. Zarate, Admissions Assistant
Admissions
   
  Dorman W. Moore, Associate Professor
Dept. of Professional Programs
   
  Mary F. Sosa, Staff Assistant
PASE
   
  Garza Hector, Police Officer
University Police Department
   
  Rosa I. Rocha, Media Services Coordinator
OIT
   
  Matthew W. Loving, Reference/Access Services Librarian
Killam Library
   
  Carlos J. Morales Jr., Police Officer
University Police Department
   
  Stacy Jestes, Advancement Information Services Specialist
VPIA
   
  Alma N. Villarreal, Staff Assistant
Student Couseling Services

Separations of Employment
 
Upon first knowledge of employment separation by an employee, the employing department must take the following steps. The forms mentioned below are available on the HR website under FORMS.
  • Notify the HR Office by calling ext. 2365.
  • Submit to the HR Office a Personnel/Budget Action Form accompanied by the employee's separation letter which must state the separation date.
  • To advertise the vacant position, submit a requisition to the HR Office via TAMIUWorks!
  • Review the Position Description Questionnaire (PDQ) on file in the HR Office to determine if the position description has changed.
  • If the position description has changed, submit a revised PDQ.
  • Prior to the last day of work, the employee must report to the HR Office to complete the exiting and clearance process (insurance, leave, timecard, keys, ID, etc.).

NOTE: If separation is from student employment, please contact the Office of Career Services (ext. 2260) upon first knowledge of separation.

 

HR Forms Available Online
 

The HR Office reminds you of the availability of the following HR forms on the Internet! These automated forms can be accessed and completed from the HR website under FORMS. These forms can be accessed by using the Adobe Acrobat Reader plug-in which can be downloaded from the HR website. If you have questions or encounter problems using the automated HR forms, please call Araceli Elizondo at ext. 2365 for assistance.

EMPLOYEE EDUCATIONAL ASSISTANCE PROGRAM (EEAP)
• Summer 2007 (will be available April 16, 2007)
• Fall 2007 (will be available April 16, 2007)

EMPLOYEE RELATIONS
• Formal Complaint Form

EMPLOYMENT
• Position Description Questionnaire (PDQ)
• Personnel/Budget Action Form
• Budget/Fund Transfer Form
• External Employment and Consulting Application and Approval Form
• Criminal Background Check - Authorization to Release Information

EVALUATIONS
• Professional/Administrative Staff Evaluation Form
• Classified Staff Evaluation Form

LEAVE
• Medical Certification Form
• Workers' Compensation Process and Forms

PAYROLL
• Direct Deposit Authorization
• Employee Time Cards

SEPARATIONS OF EMPLOYMENT
• Exit Processing Form

 

Fraud Notification
 

When A&M System employees have information about dishonest, unethical, or criminal activities that might effect any A&M System member, it is their responsibilty to report that information to the A&M System Internal Audit Department. These activities include, but are not limited to, theft, corruption, misuse of System vehicles and/or equipment, and conflicts of interest. Examples of reportable activites are:

  • Taking university property home and using it for personal use
  • Stealing or borrowing money
  • Driving a university vehicle to run personal errands
  • Using a universtiy credit card to buy personal items

To report dishonest, unethical, or criminal activities, contact the System Internal Audit Department at 1-888-501-3850, 1-979-458-7115, or visit their website at www.tamus.edu/offices/iaudit. Information can also be mailed to The Texas A&M University System Internal Audit Department, 1200 TAMU, College Station, TX 77843-1200. All reports are anonymous.

 

Getting to Know U!

Coach Felton

FACT:

Liliana Delgado is the User Services Coordinator for OIT and has been with TAMIU since June 2006. She attended DeVry University in Dallas for 3 years where she obtained a Bachelors in Network and Communications Management and a cute little Chihuahua named Yay. She manages OIT communications so she does a lot of photo and video editing. Lily also maintains the OIT website. One of her favorite things in the world is composing music. She also loves writing and plans to get a certification in Technical Writing. Lily likes to meet new people and learn about their interests and tastes. Her inspiration comes from God and humanity. Lily finds life fascinating and enjoys it to the fullest.

 


TAMIU, we want to get to know you! Tell us an interesting fact about yourself, and we will feature it along with a photo in this section of the newsletter. Submit your information to Xochitl Kladis via email or at ext. 2364.

Mug O' The Month
Lola O. Norris is the Director of the International Language Institute. She joined TAMIU in March 1995.

She received a prize for being the first to identify the TAMIU employee in the "Who is This?" section of the previous issue of the HR News & Views.

Coach Felton


Who is This?  
Who is This?

The first person to email the HR Office and correctly identify this TAMIU employee by name and title will win a prize!

The identity of the employee who appeared in the last issue of HR News & Views can be found in "The Answer Corner" section of this newsletter!


The Answer Corner
The following are frequently-asked questions received in the Office of Human Resources. To ask us questions, use the "Ask HR" button on this newsletter.
 

Q:

Who was the baby in the "Who is This?" section of the last issue of "HR News & Views"?

A:

That was Maria C. (Connie) Lara, Staff Assistant for Institutional Effectiveness & Planning. TAMIU employees who wish to submit their picture for the "Who is This?" section may contact the HR Office via email or at ext. 2365.
   
Q:
How can I access my W-2 Form online?
A:



Accessing your W-2 online is easy! From the HR website, log on to Single Sign On, click on HRConnect, select the PAYROLL DATA tab at the top, scroll down to "Pay Records," and click on "View IRS Form W-2 ." The W-2 you print is considered the original and is accepted as such by the IRS.

That Extra (S)Mile!
This section describes the deeds of TAMIU employees who have been observed going the "extra mile" for our University.
 
 

I recently misplaced my keys on campus one late afternoon and experienced first-hand what a caring group of employees I work with. Elizabeth Martinez, Director of Institutional Research, found my keys and went around asking if someone had lost keys.  Not finding the owner, she turned them in to UPD. Later, I casually asked co-workers on my floor, and most knew exactly what had transpired and directed me to Elizabeth.  I had also filed a report with UPD's “lost and found” area, and shortly, I got a personal phone call from Felipe Garza, Director of University Police, to tell me my keys were found.

It is reassuring to know that I work with people who look out for one another.  Thank you to everyone who helped me out!

 
If you know of any employee performing in such a way that deserves mention in this column, send their name and details of their deeds to the HR Office via email.

Phone: 956.326.2365
Fax: 956.326.2359
Location: Killam Library 320

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