Employees will have to pick up a paper check if they have not set up their direct deposit information on HRConnect OR if they are not an "active" employee when a payment is processed (i.e., Service Contract payments made outside of an employee's regular term appointment). For help setting up direct deposit information, please contact Human Resources at (956) 326-2465.
The distribution of payroll checks is done through the Payroll Office located at KL 168. Checks are available from 8:00 a.m to 5:00 p.m. on or after designated pay dates. Employees must present a picture I.D and sign the check roster before their check is released.
Payroll earning statements, or pay stubs, are posted electronically to an employee's "Payroll Data" screen on HRConnect. Pay stubs are available two days prior to the pay date.
W-2 processing is done in the month of January for the prior year. Once processing is complete (no later than Jan. 25th), if an employee has elected to receive their W-2 electronically, they will receive an email from the Payroll Office stating that W-2's are ready and viewable on their HRConnect - "Payroll Data". If an employee has not elected to receive their W-2 electronically, they will receive an email on January 29th stating that their W-2's can be picked up on January 31st between 8 a.m. and 2 p.m. W-2's that are not picked up will be mailed out at 3 p.m.
To view/change your W-2 preferences, go to HRConnect - "Payroll Data," scroll down to Online W-2 Information, and select "Click to Edit."