Bi-Weelky Payroll Information


Payroll Information


    Distribution of Payroll Checks

    Employees will have to pick up a paper check if they have not set up their direct deposit information on HRConnect OR if they are not an "active" employee when a payment is processed (i.e., Service Contract payments made outside of an employee's regular term appointment). For help setting up direct deposit information, please contact Human Resources at (956) 326-2465.

    The distribution of payroll checks is done through the Payroll Office located at KL 168. Checks are available from 8:00 a.m to 5:00 p.m. on or after designated pay dates. Employees must present a picture I.D and sign the check roster before their check is released.

    Distribution of Earnings Statements & W-2's

    Payroll earning statements, or pay stubs, are posted electronically to an employee's "Payroll Data" screen on HRConnect. Pay stubs are available two days prior to the pay date.

    W-2 processing is done in the month of January for the prior year. Once processing is complete (no later than Jan. 25th), if an employee has elected to receive their W-2 electronically, they will receive an email from the Payroll Office stating that W-2's are ready and viewable on their HRConnect - "Payroll Data". If an employee has not elected to receive their W-2 electronically, they will receive an email on January 29th stating that their W-2's can be picked up on January 31st between 8 a.m. and 2 p.m. W-2's that are not picked up will be mailed out at 3 p.m.

    To view/change your W-2 preferences, go to HRConnect - "Payroll Data," scroll down to Online W-2 Information, and select "Click to Edit."


    Bi-weekly Payroll Process

    Monthly Payroll Process






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5201 University Boulevard, Laredo, TX 78041-1900 Work956.326.2100