Requsitions created at the departments level. Each department specifies the good and/or services they wish to procure. The requsition then they go through an electronic approval process before arriving at the Purchasing Office. Please see the following for examples:
-exceeds the departmental delegated limit of $5,000.
-item that must be capitalized because it is considered a controlled property purchase.
-purchases restricted by using youir procurement card.
Limited Documents (L):
An "L" document entered by an individual (creator) for the purchase of merchandise that is below a certain dollar amount nor requiring a bid. It is titled Limited due to the limitation requirements on some items and in the dollar amount. "L" screen documents will be used for: (5,000 and below) Payment of:
-payment of FedEx or postage invoices
-car or bus rentals
-hotel direct bill charges
Bidding of Goods and Services
Limits under $5,000 a requistion will be used.
Informal Bids require a minimum of three quotes; at lest two must come from HUB Vendors, these may be requested and sent in via fax or e-mail.
Formal Bids for purchases over the limit require a minimum of three written bids; at least two must come from HUB vendors.
Solicitations for goods and services over the limit are advertised on the Electronic State Business Daily.
Whenever possible, the University utilizes available contracts to procure available goods and services.
Once bids close it is the resposibility of each vendor to contact the buyer to obtain bid tabulation results.