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Records Management at TAMIU

 

As a part of The Texas A&M University System, Texas A&M International University is committed to maintaining an active and continuing state records management program in compliance with federal and state law. The A&M System records management program is coordinated by the System Records Management Officer, working with the designated Records Officers for each A&M System Member. Records management is the application of management techniques to the creation, use, maintenance, retention, ensuring access to public information, and reducing costs for state records. The term includes:

  • the development of records retention schedules;
  • management of filing and information retrieval systems in any media;
  • adequate protection of state records that are vital, archival, or confidential according to accepted archival and records management practices;
  • economical and space-effective storage of inactive records;
  • control over the creation and distribution of forms, reports, and correspondence; and
  • maintenance of public information in a manner to facilitate access by the public.

At Texas A&M International University, the Records Officer is Steve Harmon in the  Office of Public Relations, Marketing and Information Services, 956.326.2180.  Call to schedule personal or group training. Twice a year, in Fall and Spring Semesters, designated University personnel are required to complete a TAMIU Records Retention Compliance Form to affirm their adherence to our records management program.

Records Management is governed by System Regulation 61.99.01, Retention of State Records.

According to the approved Texas A&M University System Records Retention Schedule, the following forms manage the timely inventory and eventual permissible destruction of records according to the approved Texas A&M University System Records Retention Schedule.

For additional information on Records Retention, please visit: http://www.tamus.edu/legal/records-management/

For TAMIU information, contact the Office of Public Relations, Marketing and Information Services at prmis@tamiu.edu, call 326.2180 or visit offices in the Sue and Radcliffe Killam Library, room 268.

  1. Final Decision Request
  2. Final Records Destruction
  3. Inventory form
  4. Record storage form & instructions

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