Appendix I: Freedom of Speech, Assembly, Expression and Demonstration
Last Updated: May 2012
Freedom of Speech, Assembly, Expression and Demonstration
Texas A&M International University is committed to providing an educational and work climate that is conducive to the personal and professional development of each individual. The university will protect the rights of freedom of speech, expression, petition and peaceful assembly as set forth in the U.S. Constitution. Texas A&M International University maintains its right to regulate reasonable time, place and manner restrictions concerning acts of expression and dissent.
As a public institution of higher learning, Texas A&M International University provides forums for the expression of ideas and opinions. These include:
- Traditional public forums include the University’s public streets, sidewalks, and similar common areas. These areas are generally available for expressive activity, planned or spontaneous, for the individual or small groups (generally where a crowd of 25 or less will be present, and/or where an event is not promoted in advance, and/or when an event is not sponsored by a student organization) at any time without the need for reservation, or prior approval. (Obstructing or impeding the flow of vehicular or pedestrian traffic is prohibited.)
- Designated public forums include other parts of campus that may become temporarily available for expressive activity as designated by the university. These temporary locations, while in existence, will be treated similar to public streets, sidewalks, and parks in terms of access and availability for expressive activity. (Obstructing or impeding the flow of vehicular or pedestrian traffic is prohibited.)
- Limited public forums have limited open access for public expression, or they may be limited to particular groups or to particular topics. Creation of, and access to, limited public forums for student publications may be requested through the Office of Student Affairs.
- Non public forums are areas that are not traditional public forums or designated public forums. These include areas that are not by tradition or designation forums for public communication. These forums will be restricted to use for their intended purpose and are not available for public expressive activity. Examples include, but are not limited to, classrooms, residence hall rooms, faculty and staff offices, academic buildings, administration buildings, Sue and Radcliffe Killam Library, research and computer laboratories.
Security needs, terror alerts, local and national events may affect the availability of spaces that would otherwise be routinely available. Information about existing requirements, restrictions, or security concerns will be discussed at the time the reservation request is processed.
Those who choose to observe and/or listen to expressive activities, bear the responsibility of recognizing and honoring the right of free speech. Any acts that are disruptive to the normal operations of the university, including classes and university business, or that invade the expressive rights of others will not be tolerated. Faculty, staff, and students engaging in a disruptive activity may be subject to disciplinary action. Any participant in a disruptive activity may face criminal charges.
Ideas or expressions put forth in expressive activities are not necessarily the views of Texas A&M International University, its officers, administrators, or leaders, unless otherwise noted.
Reservable Free Speech Areas
University Success Center north green, Student Center patio and Kinesiology, Wellness and Recreation Center north patio are reservable free speech areas and will be reserved at the request of student and non-students for expressive activity. The act of confirming a reservation will ensure the availability of space. A reservation is not required, except as described in section III. Each is available for reservation as described below.
- USC North Green – green space on north side of USC. Sound equipment is allowed for use in this area for a fee. The volume of any sound equipment must be kept at a level that would not interfere with any academic or other program taking place in nearby buildings, as determined by the University.
- Student Center Patio – Located on the east side of the Student Center. Sound equipment is allowed for use in this area for a fee. The volume of any sound equipment must be kept at a level that would not interfere with any academic or other program taking place in nearby buildings, as determined by the University.
- KWRC North Patio – Located on the north side of the KWRC. Sound equipment is allowed for use in this area for a fee. The volume of any sound equipment must be kept at a level that would not interfere with any academic or other program taking place in nearby buildings, as determined by the University.
III. Advance Reservation Requirements
In an effort to ensure safety and to promote an environment conducive to study, advanced reservation in the form of an event confirmation from Event Services is required for expressive activity for events or activities promoted in advance, sponsored by student organizations, and/or expected to draw a crowd of more than 25 people. Advanced reservation in the form of an event confirmation from Event Services is also required for activities near intersections, and/or in close proximity to academic buildings anytime classes, study activities, and/or research activities are taking place.
IV. Reservation Procedures
Students and Student Organizations requiring advanced reservations shall request use of the space through the Office of Student Affairs on the second floor of the Student Center. If advanced reservation is required per section III above, requests must be made at least five (5) business days in advance of the event as additional collaboration and coordination may be required. There may be fees associated with equipment requests, contact Event Services for a fee listing.
Non Students, Faculty, Staff requiring advanced reservations shall request use of the space through Event Services on the first floor of the Student Center. If advance reservation is required per section III above requests must be made at least five (5) business days in advance of the event as additional collaboration and coordination may be required. There may be fees associated with equipment requests, contact Event Services for a fee listing.
Usually use of the space will usually be assigned to the person or organization that requests the area first. University sponsored events have first priority for use of campus facilities. The university reserves the right to locate any assembly so as to ensure that the activity does not interfere with the normal operation of the university or interfere with the rights of others.
The decision to confirm a request for space will be based on proper and timely completion of the Event Request form, compliance with applicable sound and sign requirements, and availability of space. The decision to confirm will be based on the preceding criteria, and in no circumstance will any decision be based on the content or viewpoint of the expressive activity or upon the expected reaction of others. If a request is denied, the rationale for the decision will be provided in writing. The denial of a reservation request to a student or student organization may be appealed to the Director of Student Affairs or a designee. All other appeals should be filed with the Vice President for Institutional Advancement or a designee.
At the time of the request the following information will be required:
- Name of the person or organization sponsoring the event.
- Contact information for one individual who will be present throughout the event.
- Location, date and time requested for the event.
- General purpose of the event.
- List of planned activities (i.e. speech or rally, march with signs, distribution of literature, sit-in).
- Copies of any literature to be distributed.
- Special equipment requested.
- Anticipated attendance.
For recognized student organizations, an officer of the sponsoring organization must be present at the event, and throughout the event.
V. Guidelines for Expression
1. Disruptive Activity–Obstruction, disruption or interference with classes, research, administrative functions or other university activities is not permitted. Likewise, infringement on the rights of others is prohibited.
2. Reasonable Access–It is important to provide reasonable access to, and exit from, any office, classroom, laboratory or building. Similarly, vehicular and pedestrian traffic should not be obstructed.
3. Picketing–Picketing in an orderly manner outside of university buildings may be permitted. Such activities should not become disruptive nor should they impede access. Picketing is not permitted inside campus buildings.
4. Tents - Tents are limited to appropriate outdoor areas as determined by the University. Use of tents during tailgating activities for home NCAA sporting events do not require prior approval. Overnight occupancy of tents is not allowed except for special events that are exclusively student events and approved in advance by the Office of Student Affairs. For these types of events, tents must be removed within 8 hours after the event is finalized. Special events that are exclusively student events must be sponsored by a university department or a student organization and a risk management plan must be completed. TAMIU reserves the right to remove or prohibit the erection of any tent that its representatives deem unsafe or interferes with University operations.
5. Literature Distribution – Literature may be distributed in traditional and designated free speech areas. Such activities should not become disruptive nor should they impede access.
6. Symbolic Protest–Displaying a sign, gesturing, wearing symbolic clothing or otherwise protesting silently is permissible unless it is a disruptive activity or impedes access. In addition, such acts should not block the audience’s view or prevent the audience from being able to pay attention.
7. Noise–Making sustained or repeated noise in a manner that substantially interferes with a speaker’s ability to communicate his/her message is not permitted. Noise levels should not interfere with classes, meetings or activities in progress or the privacy of residence hall students.
8. Force or Violence–Any attempt to prevent a university activity or other lawful assembly by the threat or use of force or violence is forbidden.
9. Presenting Identification–In accordance with the Texas Education Code, it is unlawful for any person on any property either owned or controlled by the University to refuse to identify him/herself to a university official in response to a request. For the purpose of these rules a person identifies him/herself by presenting a student or faculty/staff ID card or state issued ID card.
10. Damage to Property–Any damage to university or personal property in the course of, or as a result of, an expressive activity is prohibited. Care should be taken to ensure that university and personal property is not damaged or destroyed. This includes the campus lawns, shrubs and trees. Along with restitution for property damage, parties may face penalties under the Student Code of Conduct as well as criminal charges.
11. Other University Rules–All applicable University Student Rules should be followed whenever engaging in activities on campus. Consult the Student Handbook for further information.
12. All individuals participating in expressive activity are expected to comply with state and federal law, municipal ordinances, and Texas A&M International University Student Rules. Failure to do so may result in immediate removal from the campus and any other appropriate action by university officials and/or University Police.
Subject to Change and Review