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The Student Conduct Process

The Office of Student Conduct and Community Engagement (SCCE) is the responsible entity to adjudicate cases alleging violations of the Student Code of Conduct by students of Texas A&M International University (TAMIU).

Once a complaint is filed with the SCCE, the Director of Student Conduct and Community Engagement will determine whether or not the complaint brought forward by a student or student organization demonstrates sufficient evidence of misconduct to merit further investigation and/or initiation the student conduct process.

Upon determining that a complaint merits further investigation, the SCCE will contact the alleged student or student organization. The alleged student or student organization will be called to participate in an informal meeting with the Director of Student Conduct and Community Engagement to discuss the allegation(s) and determine whether a violation occurred. If a violation occurred, student or student organization can elect an Administrative Hearing.

An Administrative hearing is usually the Vice President for Student Affairs that reviews the case information and determines if student or student organization violated the TAMIU Student Code of Conduct. If student or student organization is found responsible, sanctions are imposed by VP for Student Affairs

For more information on the student conduct process, visit the office located in Student Center 226 or call 956.326.2280.

Below is a list of flow charts that may assist you in the student conduct process.

How to File a Complaint

A University complaint can be filed against any student or student organization, or any member of the University community. A student, faculty member, or staff member may file a complaint by clicking here. The complaint will be forwarded to the SCCE for review.

When filing a complaint, it is very important that all documentation and other evidence associated with the complaint (e.g., Department of Public Safety reports, police reports, or witness statements) be included. More than one complaint can be filed regarding the same incident. It is absolutely necessary that all complaint forms be submitted as soon as possible. The complaint form will be considered complete only when it is submitted by the complainant.

Students Rights & Responsibilities

Texas A&M International University is an academic community and it is the policy that all faculty, administrators, staff, and students conduct themselves in a manner that does not compromise the values, integrity, reputation, and public trust of this University.

  1. A student shall have the right to participate in a free exchange of ideas, and there shall be no university rule or administrative rule that in any way abridges the rights of freedom of speech, expression, petition and peaceful assembly as set forth in the U.S. Constitution.
  2. Each student shall have the right to participate in all areas and activities of the university, free from any form of discrimination, including harassment, on the basis of race, color, national or ethnic origin, religion, sex, disability, age, sexual orientation, or veteran status in accordance with applicable federal and state laws.
  3. A student has the right to personal privacy except as otherwise provided by law, and this will be observed by students and university authorities alike.
  4. Each student shall be free from disciplinary action by university officials for violations of civil and criminal law off campus, except when such a violation is determined also to be a violation of the provision regarding off-campus conduct in the Student Code of Conduct.

Each student subject to disciplinary action arising from violations of university student rules shall be assured a fundamentally fair process. At all student conduct hearings, an accused student shall be assumed not responsible until proven responsible, and, in initial student conduct hearings, the burden of proof shall rest with those bringing the charges. In all proceedings, the student shall be guaranteed a fundamentally fair process.

  1. A student has the responsibility to respect the rights and property of others, including other students, the faculty and the administration.
  2. A student has the responsibility to be fully acquainted with the published University Student Rules and to comply with them and the laws of the land.
  3. A student has the responsibility to recognize that student actions reflect upon the individuals involved and upon the entire university community.
  4. A student has the responsibility to recognize the University's obligation to provide an environment for learning.

Informal Meeting

It is important that you become familiar with the student conduct process and the Student Handbook. For more information go to the TAMIU Student Handbook.

An email notification will be sent to your TAMIU student email with the date, time and location of the informal meeting. If you are unable to attend, or anticipate being late, it is imperative that you call the Office of Student Affairs at (956) 326.2280 to reschedule. Notice that failure to attend meeting can result in violation of the Student Code of Conduct.

The informal meeting is the process to allow our student to discuss the incident in which you were alleged involved. The student will be asked to give names of witnesses that might assist in the resolution of the allegation brought forward.

Although it is understandable that you may feel some stress prior to and during your informal meeting, we ask that you always make an effort to be courteous and professional throughout the process. It is important to trust and understand the student conduct process as the intent is to resolve the disciplinary or academic allegation in an educational manner.

Formal Hearing

It is important that you become familiar with the student conduct process and the Student Handbook prior to attending a hearing. For more information, go to the TAMIU Student Handbook.

An email notification will be sent to your TAMIU student email with the date, time and location of the hearing. Make sure to arrive on time. Notice that failure to attend hearing will not result in the cancellation of hearing, and a decision will be rendered with the informational available. Be prepared to answer specific questions from the panels regarding the incident in question in an honest and clear manner. You will be required to sign an Honesty Statement Form, prior to the hearing.

You have the right to have an advisor during the student conduct process. The role of the advisor is to assist you while preparing for the hearing. He/she may attend hearing; however, the advisor may not speak on behalf of the alleged student. Advisors are asked to stay quiet and act in a respectful manner, as he/she may be asked to leave if disruption occurs.

Dress appropriately by avoiding over casual attire (e.g., hats, sandals, short shorts, spaghetti straps, etc.).

Do your best to relax and trust that the panel will be objective with the matter. Be courteous and professional throughout the process as the intention is to resolve the allegation in an educational manner.

Notice: Academic appeals differ from disciplinary. For more information on academic appeals, go to the Student Handbook.

Appeal Process (Disciplinary)

If the student or student organization is found responsible by an Administrative hearing process, the student or student organization has five (5) University business days to submit in writing the intent to appeal the finding.

When an appeal has been filed, the VP of Student Success and or designee will determine whether the grounds for appeal merit a hearing.

The appeal must be based on one or more of the following:

  1. A procedural error occurred during the process, which had a direct impact on the outcome.
  2. New information has come to light which has a direct impact on the outcome.
  3. The sanction administered is unjustified in it severity or leniency.

After receiving the written request for an appeal, the VP of Student Success may:

  1. Deny the request for an appeal and committee decision will be final.
  2. Accept the appeal and ask the committee to reconvene and hear the case again with the new information.

After the committee reviews the case at the request of the VP of Student Success, the committee decision is final.

Appeals due to suspension will be assessed by the VP of Student Success and or designee for reconsideration of admission to University.

Notice: Academic appeals differ from disciplinary. For more information on academic appeals, go to the Student Handbook - Classroom Behavior & Academic Disputes.

To appeal please click here.

Student Conduct Records Retention Policy (SLR 105)

As adopted by the A&M System, disciplinary records are kept for a minimum of seven years; except, in the case where student was suspended or expelled from the University. Those records will be retained for life.

 

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