In order to receive reimbursement for travel expenses incurred on a business trip on behalf of Texas A & M International University, the following required receipts must be submitted at all times:
National Travel Systems (NTS) has been contracted by the State Travel Management Program of the Texas Building and Procurement Commission. If the University employee is a frequent flyer, an Individual Traveler Profile must be submitted to NTS. If the employee is a non-frequent flyer, an individual travel profile
is not required. Reservations can be made online here or by calling 1-877-717-7768. The University
code of 761 must be given to the travel agent when making reservations. Contract term is September 1, 2011 through August 2014.
Short's Travel Management has been awarded the contract for travel agency services. The contract contains both online and full-service reservation and ticketing services for airline, hotel and rental car rates under contracts established by the Comptroller's office and/or rates available to the general public. Reservations may be made online here. Contract term is September 1, 2011 through August 2014.
Contact person is:
Airfare can also be purchased from the approved contracted vendors:
American Airlines � 800-433-7300
JetBlue Airways � 888-538-2583, prompt #3
As there are NO contract city pair flights from Laredo, airfare can be purchased directly from any airline's website or booked through the contracted travel agencies listed above.
Additional airline information can be found here.
Enterprise Rent-A-Car - Please email the Accounts Payable Department for important billing information before booking.
Mileage Reimbursement vs. Car Rental-Standard Administrative Procedure Effective
4. Transportation - Receipts must be itemized on the travel voucher stating the following information: date, Point-to-point destination, and amount. Transportation includes taxi, shuttle, bus, train, etc.
5. Parking - If there are no receipts available, a memo signed by the traveler stating the amount and the name where he incurred the expense will be accepted.