The Office of Financial Aid at Texas A&M International University (TAMIU) is open to assist students who have difficulty meeting the cost of attending the University. Although the primary responsibility for financing an education rests with the student and the student's immediate family, it is recognized that many students will require additional assistance in order to finance their educational goals. Therefore, TAMIU offers financial assistance based on documented financial need to students who would otherwise not be able to attend the University.
The mission of the Office of Financial Aid is to serve students and parents by providing them with information to secure the necessary financial resources to meet their educational goals and financial obligations to the University. This is accomplished by informing them of the types of financial assistance available and assisting them through the process to obtain it.
GENERAL ELIGIBILITY REQUIREMENTS
To be eligible for federal and state student aid, an applicant must:
STUDENT RIGHTS AND RESPONSIBILITIES
|It is the student's right to know:||It is the student's responsibility to:|
|- what financial assistance is available||- request additional clarification or reconsideration of any aspect of the aid application or package|
|- the deadlines for submitting applications||- review all information about the University|
|- the cost of attending the University||- complete all required application forms accurately|
|- the elements of determining financial need and how much need has been met||- submit all requested information in a timely manner|
|- the University's refund and repayment policy||- read and understand forms which require a signature|
|- the University's satisfactory academic progress policy||- know and comply with all deadlines|
|-the terms of student loans||- know and comply with the refund and repayment policy|
|- maintain a satisfactory level of academic progress|
|- notify loan servicer of any status changes|
Additional information concerning financial aid can be found at the Federal Student Aid website, studentaid.ed.gov, or at the College of All Texans website, www.collegeforalltexans.com. Undocumented students can use the college guide for undocumented students to find information on: the DREAM Act and DACA; How to find and apply for colleges; Financial aid for undocumented students.
FINANCIAL AID COUNSELING
The Financial Aid Office offers personal counseling to students and parents concerning aid opportunities, application requirements, program guidelines, and student eligibility. Students and parents may call or visit the office during office hours for any needed assistance. Appointments are encouraged, but not necessary.
APPLYING FOR FINANCIAL AID
Starting in 2016, the application period will begin on October 1 of each year for the following academic year. An academic year for financial aid awarding purposes consists of the fall, spring and consecutive summer terms; for example: Fall 2016, Spring 2016 and Summer 2016. As soon as possible after October 1st, an applicant should submit their financial aid application. The Free Application for Federal Student Aid (FAFSA) should be completed and submitted electronically at www.fafsa.ed.gov. The Texas Application for State Financial Aid (TASFA), created by the Texas Higher Education Coordinating Board, is posted to our website as soon as it is available. The income information that will be used for submitting the new application will be from the prior income tax year; making it possible for the student and parents or student’s spouse to use the IRS data retrieval tool within the FAFSA. By using this tool the income information provided in the application will be accurate with little or no corrections needed in the future. For example, when submitting the FAFSA for the 2017-2018 academic year the student and parents or student’s spouse will be using the 2015 income tax information. All other required forms should be completed and forwarded directly to the TAMIU Financial Aid Office before the deadline.
Approximately 7-10 days from the filing date of the FAFSA, the applicant will receive a Student Aid Report (SAR) from the federal Central Processing System (CPS). If you provided an email address on your FAFSA application, you will receive an electronic SAR from the federal CPS. The applicant should review their SAR for any additional steps required by the federal CPS.
Applications for assistance cannot be fully considered until all of the required documents are received by the Financial Aid Office and the applicant's admission status as a regular degree-seeking student is approved by the Admissions Office.
Students must submit a financial aid application every year. The application process and all documentation must be completed before the last class day of the term to be considered for aid for that period of enrollment. Financial Aid cannot be received for periods of non-enrollment.
GAINFUL EMPLOYMENT PROGRAMS
At TAMIU, additional certificate programs are offered, however Title IV assistance is currently NOT approved for such programs by the U. S. Department of Education. In accordance with current guidelines, financial aid can be offered to students in a 'certificate program' only if the SCHOOL is awarding the certificate. At TAMIU, the certificate is not awarded by the SCHOOL but rather from the State of Texas; the student completes all required coursework at TAMIU which allows the student to 'sit' for certification at the State level, but students NOT certified by the State of Texas will not be allowed to 'practice/work' in Texas.
In order to receive full consideration for financial assistance and to ensure the determination of eligibility by the beginning of a given application period, an applicant must submit all required application forms to the Financial Aid Office by the priority deadline dates below:
|TAMIU Scholarship for First Time Freshman||
|FAFSA/TASFA for Academic Year||
|TAMIU Scholarship for Current Students||
|TAMIU Scholarship for Transfer Students||
|FASFA/TASFA Summer Only||
|FASFA/TASFA Spring Only||
|TAMIU Scholarship Spring Only||
FASFA/TASFA applications will be processed on a "first-come, first-served" basis.
THE AWARDING PROCESS: DETERMINING FINANCIAL NEED
Financial need is the difference between the cost of attending the University and the resources available to the student to help meet that cost. Thus, financial need is determined to be:
Cost of Attendance
- Expected Family Contribution (EFC)
- Other Available Resources
= Financial Need
Expected Family Contribution (EFC) is the amount a student and/or parent(s) can reasonably be expected to contribute towards educational expenses. The actual amount of the EFC is dependent upon family and student income, assets, family size, number of family members in college, taxes paid and age of the older parent. A student's EFC is determined by the information provided to the U. S. Department of Education thru the Free Application for Federal Student Aid (FAFSA) or by the information on the Texas Application for State Financial Aid (TASFA). All applicants are required to inform the Financial Aid Office of any additional assistance to be received from outside sources during the application period.
AWARDING FINANCIAL AID
Once documented need is established, the Office of Financial Aid will consider programs for which the applicant is eligible and has expressed an interest. It is impractical for the aid applicant to expect the total calculated need to be met with gift-aid (grants and scholarships). In order to meet as much of the documented need as possible, the applicant must apply for a self-help program (loans or employment). Every effort will be made to meet the applicant's documented need through a combination of aid programs. The amount awarded will be based on the financial need of the applicant, the limitations imposed by the various financial aid programs, and the availability of funding. The total award may be less than the documented need because of fund limitations, an unusually large student budget, the applicant's aid request limitation, and/or prescribed program allowances. Aid applications will be reviewed and awards made as long as funds are available on a "first-come, first-served" basis. Once a financial aid package has been awarded, an award notification will be sent to the applicant indicating the types and amounts of aid offered. You must review your award notification, accept or decline all the financial assistance offered to you online via UCONNECT. Failure to do so may result in all aid being canceled. No aid will be disbursed until all paperwork and requirements are met with the Office of Financial Aid.
If, after the aid package has been awarded, it is determined that an additional resource is available to the student to help meet the cost of attendance, the Financial Aid Office will be required to recalculate the applicant's eligibility to include the additional resource. If the additional resource causes an over award situation, the student's aid package will be adjusted to compensate for the over award. Adjustments may include canceling or decreasing previously awarded aid. A revised award notification will be sent to the applicant indicating any revisions made to the aid package.
PAYMENT OF TUITION AND FEES
Financial aid funds are credited to a student's account balance after the census date of each semester. A student must have all financial aid requirements complete and be enrolled for the current term.
Students are responsible for making timely payment on their account to avoid late fees if their financial aid requirements are not complete or their aid is not enough to cover the entire balance.
The following grants will be automatically credited to the current semester* account when students enroll for the required number of hours for which they were awarded and have met all requirements:
*Students are responsible for payment of all past due balances at the University.
IMPORTANT NOTE: Since financial aid awards are automatically applied to your account, your classes, or portion thereof, you will NOT be dropped for non-payment. If you change your mind about attending TAMIU, you MUST officially notify the University Registrar’s Office to drop your classes and the Office of Financial Aid to cancel your financial aid awards.
PURCHASING BOOKS USING FINANCIAL AID
Students who are receiving financial aid can purchase their books and supplies at the University Bookstore by charging them to their student account. Students must have a complete financial aid folder, be registered for classes and their amount of aid must exceed the total tuition and fee charges for the semester. You will need to present your TAMIU ID card to the University Bookstore. Your credit limit is determined by subtracting your tuition and fee charges from your financial aid awards for the semester. The maximum credit line is $1,500.
Bookstore purchases begin on:
By charging your books and supplies you agree to adhere to the policies of TAMIU’s Office of Financial Aid, Bursars Office and Barnes & Noble Bookstore. These policies include, but are not limited to, refunds, returns and exchanges.
FINANCIAL AID AUTHORIZATIONS, DISBURSEMENTS AND REFUNDS
Financial aid will be authorized (credited) into student account after the census date of each semester.
If a student received financial aid in excess of their tuition and fees and other on-campus expenses (such as bookstore purchases, campus housing and meal plan) for a given semester, a disbursement (sometimes referred to as a refund) will be issued by the Bursar’s Office at TAMIU. Disbursements are released on Friday afternoons. Students will receive their disbursement by direct deposit to the account of their choice.
For courses that begin after the regular semester date, disbursements will not be issued until approximately a week after the census date for that course(s).
Disbursements will not be issued on pending financial aid (aid that has not been confirmed). If you have questions regarding pending financial aid please contact the Office of Financial Aid. Under no circumstances will financial aid be released before the designated disbursement date.
Generally a student ceases to be eligible for aid once he/she has finished the term and is no longer enrolled. An otherwise eligible student becomes ineligible to receive FSA funds on the date that the student:
However, if certain conditions are met, a student must be considered for a disbursement after the date they became ineligible. These disbursements are called "late disbursements." The student may submit verification documentation and receive a late disbursement after they cease enrollment if the Department of Education processed a FAFSA with an official EFC while he/she was still enrolled and eligible. In addition, for a Direct Loan program student loan, the loan must be originated prior to the date the student became ineligible.
The student must complete verification no later than 120 days after the last date of enrollment. A school may not make a late disbursement later than 180 days after the date the student becomes ineligible.
WITHDRAWAL FROM ALL COURSES AND RETURN OF FEDERAL STUDENT AID FUNDS
Students receiving federal financial aid who withdraw from or stop attending all courses may be required to return a portion of financial aid received. Federal regulations [HEA Section 484B, 485(a)(1)(F), 34 CFR 668.22], referred to as the Return of Title IV Funds policy, require TAMIU to calculate a refund and repayment of federal aid received by students who withdraw prior to the 60% point of a term for which he/she has received federal aid. The Title IV (federal) programs under this policy are: Federal Pell Grant, Federal Supplemental Educational Opportunity Grants (FSEOG), Teacher Educational Assistance for College and Higher Education (TEACH) Grant and Federal Direct Loans (Subsidized, Unsubsidized and PLUS). According to the Return of Title IV (R2T4) Funds policy, the student is allowed to retain only the amount of Title IV financial aid that was earned. If a student withdraws or stops participating in classes, a portion of the aid received is considered to be unearned and must be returned to the Title IV programs from which it was received. If the R2T4 calculation results in unearned aid that must be returned, both the school and the student are responsible for returning funds.
Students wishing to completely withdraw from the University must initiate the withdrawal process in the Office of the VP for Student Success (ZSC 224).
A student who fails all of their classes in a term may be subject to the R2T4 calculation. If a student “earned” at least one of their F’s (i.e. they participated in class until the end of the semester and received an F for poor performance), then no calculation is required. However, if the student failed all classes because they stopped attending at some point in the semester, then a R2T4 calculation is required based on the last documented date of attendance. If a last date of attendance cannot be determined, the 50% point of the term will be used as the withdrawal date, and the unearned aid will be 50%. At the end of the term, the Financial Aid Office will notify students who have received all F's of the requirement to perform the R2T4 calculation.
REFUNDS OF TUITION AND RELATED CHARGES
A student who officially withdraws from the University may request a refund on tuition and refundable fees according to the following schedule which is specified by Senate Bill 604 (passed by the 65th Legislature). To receive a refund of tuition and related charges, a student must drop a course by the deadline date according to the schedule below.
|LONG SEMESTERS:||SUMMER SEMESTERS:|
|100% prior to the first University class day
80% during the first five University class days
70% during the second five University class days
50% during the third five University class days
25% during the fourth five University class days
|100% prior to the first University class day
80% during the first, second or third University class day
50% during the fourth, fifth, or sixth University class day
No refund during the seventh class day or thereafter
COMMITMENT TO ETHICAL PRACTICES IN FINANCIAL AID
Texas A&M International University and the Office of Financial Aid are committed to conducting business in an ethical manner and with the highest level of integrity. To this end, our office adheres to the Texas A&M University System Ethics Policy 07.01 and Texas Higher Education Fair Lending Practices 07.02 as indicated in our Code of Conduct for Financial Aid Professionals at Texas A&M International University. In addition, as a member of the National Association of Student Financial Aid Administrators, we comply with their Statement of Ethical Principles and Code of Conduct for Institutional Financial Aid Professionals.