Facility Reservation Guidelines
Facilities may be reserved by Recreational Sports members, University departments, recognized Student Organizations or non-University organizations. Arrangements must be initiated by communicating a request to a student manager and may require administrative review and approval. Facility requests by community members must be directed to the Student Center scheduling department (956-326-2931) or complete an online reservation form at: www.tamiu.edu/stucenter/eserve. After arrangements have been made, a representative must complete the “Facility/Equipment Check-Out” form for the reservation request. Space is limited and can be reserved if there are no conflicting schedules (Academic Schedule, Rec Sports Schedule, and reserved special events). Facility Request forms may be obtained at the Rec Center front desk or downloaded from the Rec Sports web page at: http://www.tamiu.edu/recsports/reservation.shtml. Events must occur during normal hours of operation and those attending must be Rec Sports members. Special requests outside normal hours of operation must be approved by Rec Sports administration and will incur a fee to cover the cost of personnel required to ensure proper supervision of facility. A member of the professional staff will need to confirm the reservation and will communicate the information to the agency reserving, as well as any necessary instructions to the facility staff. Organized activities that may include fitness/cardio workouts incorporating instruction by an individual or group are not permitted in the facility, unless approved by Rec Sports Administration in order to minimize risk of injury and liability.
Recognized Student Organizations must meet the following:
- Must be a registered Student Organization verified through the Department of Student Affairs.
- Submit their request through the Department of Student Affairs.
- Events must occur during normal hours of operation and those attending must be Rec Sports members.
- Special requests outside normal hours of operation must be approved by Rec Sports Administration and will incur a fee to cover the cost of personnel required to ensure proper supervision of facility.
- Participants must be currently enrolled students of TAMIU.
Equipment Check Out for Group/Class/Organization
University departments or recognized Student Organizations are eligible to check out available equipment for group use. Arrangements must be made with a student manager or Rec Sports Professional Staff prior to the date of event to ensure necessary equipment is available. In addition, representative must complete the “Facility/Equipment Check-Out” in order to properly document equipment use. Forms can be obtained at front desk or downloaded from our website at http://www.tamiu.edu/recsports/reservation.shtml. Equipment must be returned by the end of the day unless special arrangements have been made with the Professional Staff. Upon receipt of equipment, the form will be reviewed to ensure that all items have been returned.
Scheduled events have priority over informal non-reserved activities.