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Payroll and Tax Information

Distribution of Payroll Checks - Direct Deposit

To set up or edit your direct deposit information for both Payroll and Accounting Systems, please refer to the following instructions:

 If employees do not set up their direct deposit information or enter invalid information, a paper check will be generated. Paper checks can be picked up on or after designated pay dates in the Bursar’s Office (Zaffirini Success Center or ZSC 137) during normal working hours. Employees will need a valid photo I.D to pick up their check.

Distribution of IRS Form W-2

Employees will receive their IRS Form W-2 by January 31st of the following calendar year. Employees can elect to receive their W-2 electronically and access their W-2 online by referring to the following instructions:

  • Electronic Form W-2 Instructions (Please note: This option is disabled each year from Jan. 11 - Jan. 31 due to W-2 processing) (Instructions link will be made available at a later date)
  • Accessing Your Form W-2 Online Instructions (Instructions link will be made available at a later date)

 If an employee does not elect to receive their W-2 electronically, a paper Form W-2 will be mailed to the employee's address on file on January 31st.


Timesheet Submission - Workday

Hourly employees will submit their hours using Single Sign On - Workday. To enter time refer to the following instructions:

Timesheet Submission 

If an employee does not submit their time worked or if their submitted time is not approved by their supervisor by the appropriate deadline, and the employee does not receive a paycheck as a result of this, the employee will still need to enter and submit those working hours in Workday, and the supervisor will still need to approve them. The hours/pay owed to the employee will then be issued to the employee on the next available biweekly pay date.

Distribution of Earnings Statements - Pay Stubs

Payroll earning statements, or pay slips, are posted electronically to Single Sign On - Workday under the Pay Worklet. Pay slips are available two days prior to the pay date.


W-4 Tax Withholding Information  

To update your W-4 tax withholding information, please refer to the following instructions:

Federal income tax is withheld from your wages based on marital status and the number of allowances claimed on your Form W-4. You may also specify that an additional dollar amount be withheld. You can file a new Form W-4 at any time and for more detailed information on how to complete it, please refer to the IRS W-4 page.


For questions regarding direct deposit, W-2s, W-4s, or pay stubs, please contact the Payroll Office at ext. 2375 or 2377. 


Other Payroll Information

CY 2018 Tax Withholding Table

TAMUS Tax Manual

International Student Tax Information

Student FICA (Social Security and Medicare Tax) Exemption Information

Student FICA (Social Security and Medicare Tax) Exemption Requirements

Employee Deduction and Employer Contribution Rates (Does Not Include State Group Insurance Premiums/Benefits or Court-Ordered Deductions)


Phone: (956) 326-2375  Fax: (956) 326-2374
5201 University Blvd. KL 160
Laredo, Texas 78041-1900