Supplemental Payroll Processing


Supplemental Payroll Processing


Supplemental payments are processed on the bi-weekly pay cycle as necessary. These payments include:

1. Service Contract Agreements - Employees who provide an additional service to the University that is not under their normal contract and is done outside of their normal working hours are paid through the payroll department via a Service Contract Agreement.  Federal income tax is withheld at a rate of 25% (See IRS Publication 15 page 14).

2. Lump Sum Vacation Payout - If an employee resigns their position and has accumulated vacation and/or Overtime Compensatory Time (OCT), these hours are paid to the employee on the bi-weekly pay date following their final paycheck. The Payroll department receives documentation from the Human Resources Office which specifies the amount of hours that are due to the person.

3. Catch-Up's - Monthly payroll is processed approximately one week before the actual pay date and bi-weekly payroll is processed approximately 3 days before the pay date. If an employee's paperwork is not processed or turned in by the payroll processing date, the employee will receive their paycheck on the following bi-weekly pay date as a "catch up". For example, if monthly payroll is processed on 9/22/2011 for the pay date of 10/3/2011 and an employee's EPA (hiring document) is received by the Payroll Office on 9/23, the employee will be paid on 10/14/2011, the closest bi-weekly pay date following the monthly pay date when the employee should have gotten paid.

5201 University Boulevard, Laredo, TX 78041-1900 Work956.326.2100