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Timesheets, Payroll & Tax Info

Timesheet Submission - Workday

Hourly employees will submit their hours using Single Sign On - Workday. Hours entered into WORKDAY must reflect actual hours worked by the employee. To enter or edit time worked, please refer to the following instructions:

Enter Time (Employee)

Edit Time (Employee)

Enter Time / Edit Time (Manager)

If an employee does not submit their time worked or if their submitted time is not approved by their supervisor by the appropriate deadline, and the employee does not receive a paycheck as a result of this, the employee will still need to enter and submit those working hours in Workday, and the supervisor will still need to approve them. The hours/pay owed to the employee will then be issued to the employee on the next available biweekly pay date.

If an hourly employee does not see the Time Worklet they will need to manually add it to their Workday Homepage. To add the Time Worklet, please refer to the following instructions:

Add Time Worklet

 

Distribution of Payroll Checks - Direct Deposit/Payment Election

To set up or edit your direct deposit (or payment election) information for Payroll and/or Accounts Payable payments, please refer to the following instructions:

If employees do not set up their direct deposit information or enter invalid information, a paper check will be generated. Paper checks can be picked up on or after designated pay dates in the Bursar’s Office (Zaffirini Success Center or ZSC 137) during normal working hours. Employees will need a valid photo I.D to pick up their check.

 

Distribution of Earnings Statements - Payslips

Payroll earning statements, or payslips, are posted electronically to Single Sign On - Workday under the Pay Worklet. Payslips are available two days prior to the pay date.

Learn how to read your Payslip 

 

Distribution of IRS Form W-2

Employees will receive their IRS Form W-2 by January 31st of the following calendar year. Employees can elect to receive their W-2 electronically and access their W-2 online by referring to the following instructions:

 

  1. Sign in to our secure employee website – Single Sign-On (you will need your UIN and password to sign in, if you have forgotten this information, use the Forgot Password link or contact our office)
  2. Select WORKDAY from the SSO Menu
  3. Select the PAY application/worklet
  4. Under VIEW, select MY TAX DOCUMENTS
  5. Click on the EDIT button under Printing Election
  6. Click OK
  7. Select the radio button next to “Receive electronic copy of my Year End Tax Documents”
  8. Click OK
  9. Click DONE

 If an employee does not elect to receive their W-2 electronically, a paper Form W-2 will be mailed to the employee's address on file on January 31st.

 

W-4 Tax Withholding Information  

To update your W-4 tax withholding information, please refer to the following instructions:

Federal income tax is withheld from your wages based on marital status and the number of allowances claimed on your Form W-4. You may also specify that an additional dollar amount be withheld. You can file a new Form W-4 at any time and for more detailed information on how to complete it, please refer to the IRS W-4 page.

 

For questions regarding direct deposit, W-2s, W-4s, or pay stubs, please contact the Payroll Office at ext. 2375 or 2377. 

 

Other Payroll Information

CY 2019 Tax Withholding Table

TAMUS Tax Manual

International Student Tax Information

Student FICA (Social Security and Medicare Tax) Exemption Information

Student FICA (Social Security and Medicare Tax) Exemption Requirements

Employee Deduction and Employer Contribution Rates (Does Not Include State Group Insurance Premiums/Benefits or Court-Ordered Deductions)

 

Phone: (956) 326-2375  Fax: (956) 326-2374
budgetandpayroll@tamiu.edu
5201 University Blvd. KL 160
Laredo, Texas 78041-1900