OFFICE OF PURCHASING AND CONTRACT ADMINISTRATION

Details to include in your email request

When submitting a gift card request, include the following:

1. Purpose – Explain why the gift cards are needed (e.g., research, event, etc).
2. Distribution Dates – Provide the date range the gift cards will be distributed.
3. Quantity –Total number of gift cards requested.
4. Amount – Include the value per gift card.
5. Funding Account – Identify the account that will be charged.

Important attachments for the Expense Report

1. Completed vendor search before purchasing a total value of $100 or more.
2. Submit a completed prize log for tracking and compliance.
3. Approval email from Purchasing Office.

Additional Considerations

Gift cards must be stored securely at all times. The requester is responsible for all approved gift cards until they are distributed and properly documented. Misuse of gift cards may result in departmental liability.

Gift cards may only be purchased and distributed in increments of 10 per approved request. Requests exceeding this amount require separate approval submissions.

All requests must be submitted via email to purchasing@tamiu.edu.