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Department Requisitions

 

When to use Goods/services or Limited Documents
When to use:

A Requisition ("R") is created at the department level. Each department specifies the goods and/or services they wish to procure. The requisition ("R") then goes through an electronic approval process before arriving at the Purchasing Office.

The following are examples of when an R should be used:

  • Goods and services that exceed $5,000
  • Items must be capitalized because it is considered a controlled property purchase
  • Memberships
  • Purchases restricted on the procurement card

A Limited document ("L") is used for payment of:

  • Subscriptions (never memberships)
  • Invoices from food services
  • Travel overages (hotel, tolls, etc)
  • Employee car rentals

 

Contact purchasing@tamiu.edu if questions arise.

 


Bidding of Goods and Services

 

 

Less than $5,000.00

Do not require bids. However, the Purchasing Office reserves the right to bid items if it is in the best value of the University.

$5,000.01-$25,000
 
Informal Bids- requires a minimum of three quotes; at least two must come from HUB vendors.
 Posting time up to 5 business days.
 
$25,000.01
Formal Bids-for purchases over the limit require a minimum of three written bids; at least two must come from HUB vendors.
Minimum posting time 14-21 business days.

 

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