Office of the Comptroller

The number of miles traveled by an employee for state business may be determined using the Calculate Mileage feature in Emburse. Point-to-point mileage may be documented using the employee's vehicle odometer reading or a readily available online mapping service. The itemization must be sufficiently detailed for the reimbursing agency to verify the number of miles.

Please note: Gasoline expenses or mileage may be reimbursed, but not both.

Out-of-State Mileage

The Justification of Mileage vs Airfare for Out-of-State Travel form is required for mileage reimbursement. The estimated cost of airfare, mileage to the airport, and parking expenses must be listed to justify savings to the university and the State. The form must be completed before travel takes place.