The Office of Grants & Contracts provides high-quality support to Principal Investigators regarding the fiscal administration of grants and contracts. Our office oversees awarded projects to ensure financial compliance with the awarding agency and adherence with University SAPs. Our office’s services extend across the entire lifecycle of the awarded project, ensuring efficiency, transparency, and compliance. Other responsibilities include:
- Initiates new account set up for sponsored project accounts, indirect cost accounts, and contingency accounts, ensuring funding is correctly allocated so financial tracking can begin.
- Ensures adherence to Federal, State, and institutional regulations, helping investigators navigate complex compliance requirements to avoid audit findings or penalties.
- Prepares and submits timely financial reports to sponsors, providing detailed information that meets sponsor financial deliverables.
- Approves requisitions, reimbursements, travel, and contracts, verifying that expenditures are allowable, allocable and reasonable.
- Tracks project budgets and generate monthly budget reports, keeping Principal Investigators informed of account status, expenditures, and available funds to support project objectives.
- Processes payroll transfers and corrections, ensuring accurate allocation of personnel costs to grant accounts.
- Handles time and effort certifications, confirming that personnel effort is accurately reported and compliant with sponsor and System policies.
- Prepares invoices for reimbursement and Federal/State drawdowns, facilitating timely receipt of funds.
- Ensures proper and complete close out process of sponsored projects, verifying that all financial and programmatic deliverables are satisfied, all expenses completed, reimbursements are received, and the project formally ended in accordance to sponsor requirements.