Office of the University Registrar

Withdrawal from the University

DEFINITION Students who drop all classes for which they are enrolled are considered to have withdrawn from the university for that semester.

FINANCIAL AID IMPACT OF DROPPING OR WITHDRAWAL  

• Approval required from staff at the Office of Financial Aid
• Exit counseling required for federal student loan if withdrawing or reducing load to less than 6 hours.
• Call (956) 326-2225 for further information.

 

It is assumed that a vital part of every student's education is regular attendance of class meetings.  Every faculty member keeps a current attendance record on all students.  Any absences tend to lower the quality of a student's work in a course, and frequent or persistent absences may preclude a passing grade or cause a student to be dropped from one or more courses by the respective faculty with approval of his or her Chair and Dean.

A student who abandons courses without officially withdrawing will receive a grade of "F" in each course, regardless of when that student ceases to attend classes (See Refund of Fees).

To be in good standing, an UNDERGRADUATE student must have a 2.0 grade-point average on his/her cumulative record as well as on his/her current semester record.

To be in good standing, a GRADUATE student must have a 3.0 grade-point average on his/her cumulative record as well as on his/her current semester record.

The grade point average for a semester is computed by dividing the total grade points earned by the number of hours of "A", "B", "C", "D", and "F".

The cumulative, or overall, grade point average is computed by dividing the total grade points earned by  the number of hours of "A", "B", "C", "D", and "F". Transferred hours, as well as hours earned from Texas A & M International University, are included.

An UNDERGRADUATE student will be placed in academic probation if his or her cumulative grade point average is below a "C" (2.0/4.0) or if work for any semester falls below a "C".

 

A GRADUATE student will be placed in academic probation if his or her cumulative grade point average is below a "B" (3.0/4.0) or if work for any semester falls below a "B".

 

A student who has been placed on academic probation will be removed from such probation at the conclusion of the semester or summer term at Texas A & M International University when the cumulative grade point average required for their classification, and the current semester has been achieved.

 

Students who have been placed on Academic Probation, and fail to achieve the minimum institutional cumulative grade point average during the next long semester will be placed on Academic Suspension. Students on Academic Suspension will be required to sit out one long semester and may re-enroll after such absence under Academic Probation. Prior to enrolling, the returning student must meet with an academic advisor to develop an academic improvement plan. The advisor will then meet with the student throughout the semester to monitor the student’s progress in meeting established goals and determine appropriate subsequent actions.

The student may appeal the Academic Suspension to the Dean of the College/School, or the Dean’s designate, in which he/she is pursuing a degree by submitting a petition for academic reinstatement and a student self assessment. If the petition is approved, the student will be permitted to enroll on Academic Probation. Prior to enrolling, the returning student must meet with the dean to develop an academic improvement plan. The dean or designate will meet with the student throughout the semester to monitor the student’s progress in meeting established goals and determine appropriate subsequent actions.

Refund of Fees

POLICY REGARDING REFUND OF FEES for Fall and Spring Semesters*:

Students dropping a course but still enrolled at the University for courses in the fall semester may request a 100% refund of tuition and fees until the 12th University class day. After the 12th University class day, there is no refund for dropped classes.

Students withdrawing officially from the University (withdrawing from all courses) may request a refund of tuition and fees** according to the following scale, as specified by SB 604:

 

	100% prior to the first University class day***;
	80% during the first five University class days;
	70% during the second five University class days;
	50% during the third five University class days;
	25% during the fourth five University class days;
	No refund thereafter.

  

 

POLICY REGARDING REFUND OF FEES during Summer Sessions*:

Students dropping a course but still enrolled at the University for courses in the same summer session may request a 100% refund of tuition and fees until the 4th University class day of the session involved. After the 4th University class day, there is no refund for dropped classes.

Students withdrawing officially from the University (withdrawing from all courses) may request a refund of tuition and fees** according to the following scale, as specified by SB 604:

 

	100% prior to the first University class day***;
	80% during the first, second or third University class day;
	50% during the fourth, fifth, or sixth University class day;
	No refund during the seventh class day or thereafter.

 

Please note that all refunds are based on university class days, not on the number of days a particular class has met.

Note:

*Based on date drop form received in Registrar's Office.

**Non-refundable fees are excluded from refund after the start of classes: ID Fee, International Education Fee, Property deposit, lab fees and late fees.

***Withdrawal must be completed by close of general registration.